Registrar (Job ID: 149242)

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Company: 
Ministry of the Solicitor General, Ontario Police College
Work Type: 
Contract
City / Location: 
Aylmer, ON
Region: 
London/Middlesex
Rate of Pay: 
$77,875.20 to $91,436.80 Per Year
Contact Info: 

Apply online by visiting www.ontario.ca/careers. More information on application process can be fond under How to Apply below. 

Posting Date: 
Tuesday, July 28, 2020 to Wednesday, August 12, 2020
Category: 
Business/Administration
Agency: 
Community Employment Services Fanshawe, London Campus

Nelson Park Plaza
155 Clarke Road
London, Ontario
N5W 5C9

Description: 

Consider this exciting role as Registrar of the Ontario Police College (OPC) where you will manage the student registration system for all applications, admissions, and enrolments while liaising with instructional staff to ensure the seamless logistical and administrative management of the Basic Constable Training and Senior Officers courses. You will further apply your strong stakeholder management skills to help other Ministries, organizations and agencies host training sessions and Conferences on-site.

What can I expect to do in this role?
In this role you will:

  • use strong organizational skills to initiate, design, develop and implement Standard Operating Procedures, operating policy, and integrated electronic processes for all services related to admission, registration and use of facilities;
  • use good judgement and exceptional communication skills to respond to written and oral inquiries regarding registration and OPC activities from police services, internal and external stakeholders and the public;
  • use a strong solution-based approach to resolve situations related to the registration program and its procedures;
  • serve as a member of various standing and ad hoc committees;
  • determine legitimacy of student requests for recognition of course equivalence by reviewing and researching courses;
  • provide group leadership to the Assistant Registrars.

How do I qualify?
Knowledge

You have:

  • Knowledge of mathematical methods to develop forecasts and prepare reports.
  • Knowledge of Freedom of Information and Protection of Privacy (FOIPPA) legislation as it pertains to academic records and release of information.
  • Knowledge of leadership methods and techniques to provide group leadership to Assistant Registrars.
  • Knowledge of police service institute offering courses throughout North America to ensure best practices in registrar processes and procedures.
  • Ability acquire and apply knowledge of the Ontario Public Service, Ministry of the Solicitor General and Ontario Police College administrative processes and procedures.
  • Ability to acquire and apply knowledge of academic registration procedures and student registration processes. 

 Interpersonal and Communication Skills

  • You have demonstrated oral communication and interpersonal skills to respond to inquiries from police services, agencies and the public.
  • You have strong ability to liaise effectively with College management and academic staff to address inquiries, issues and to develop reports, garner information and resolve issues as they arise in a positive manner.
  • You have experience representing your unit's interests on committees, working groups and have experience in putting options forward to management for consideration, in writing and verbally, as requested.
  • You have experience working well in a team environment to achieve results and common goals and objectives.
  • You have extensive experience in preparing reports, correspondence and other documentation for management, stakeholders and instructional staff use.

Research and Problem Solving Skills

  • You have extensive, demonstrated analytical and research skills to assess an issue, develop options for solutions and can implement the selected solution.
  • You have problem solving skills to identify issues and resolve discrepancies brought forward by students, police services and staff.
  • You can interpret and apply policies, directives and guidelines governing the student registration process.

Computer Skills

  • You have knowledge of computer software, including word processing, spreadsheet and database applications, and registration software to prepare reports, correspondence, reports, analyses and other documents.

 Additional Information
Address:

  • 1 Temporary, duration up to 24 months, 10716 Hacienda Rd, Aylmer, West Region, Criminal Record and Judicial Matters Check

Compensation Group: Ontario Provincial Police Association Civilians
Schedule: 3
Category: Customer and Client Services
Posted on: Tuesday, July 28, 2020
Note:

  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  • Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  • A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

How to Apply:  

  1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number (149242) in the Job ID search field to locate the job ad.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Read the job description to make sure you understand this job.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
  6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with
the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment. Remember: The deadline to apply is Wednesday, August 12, 2020 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted.
The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code .

 

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